1. Date and Parties
Date of Sale: [[Date of Sale]]
SELLER
Full Legal Name or Dealership: [[Seller Full Legal Name or Dealership Name]]
Virginia Dealer Number (if applicable): [[Virginia Dealer License Number or "N/A - Private Party"]]
Street Address: [[Seller Street Address]]
City: [[Seller City]] State: Virginia ZIP: [[Seller ZIP Code]]
Phone: [[Seller Phone Number]]
Email: [[Seller Email]]
Driver's License / ID Number: [[Seller DL or ID Number]] State: [[Seller DL State]]
BUYER
Full Legal Name: [[Buyer Full Legal Name]]
Street Address: [[Buyer Street Address]]
City: [[Buyer City]] State: [[Buyer State]] ZIP: [[Buyer ZIP Code]]
Phone: [[Buyer Phone Number]]
Email: [[Buyer Email]]
Driver's License / ID Number: [[Buyer DL or ID Number]] State: [[Buyer DL State]]
2. Vehicle Identification
Use the exact data from the current title and registration.
| Field | Value |
|---|
| Year | [[Vehicle Year]] |
| Make | [[Vehicle Make]] |
| Model | [[Vehicle Model]] |
| Trim / Series | [[Vehicle Trim or Series]] |
| Body Style | [[Vehicle Body Style]] |
| Exterior Color | [[Vehicle Exterior Color]] |
| VIN (17 characters) | [[Vehicle Identification Number (VIN)]] |
| Odometer Reading (miles) | [[Current Odometer Reading]] |
| Title Number | [[Current Title Number]] |
| Title Issuing State | [[Title Issuing State]] |
| License Plate Number | [[Current License Plate Number or N/A]] |
| Plate State | [[Plate Issuing State]] |
| GVWR (if commercial) | [[Gross Vehicle Weight Rating or N/A]] |
3. Odometer Disclosure and Certification
The Seller certifies the odometer reading shown above.
Odometer Certification (check one):
- [ ] The odometer reading is the actual mileage the vehicle has been driven.
- [ ] The odometer reading is not the actual mileage (vehicle has exceeded mechanical limits of odometer).
- [ ] The odometer reading is not the actual mileage (odometer is known to be inaccurate or tampered).
Federal and Virginia Odometer Law Notice
Under the Federal Odometer Act (49 U.S.C. § 32705) and Code of Virginia § 46.2-629, it is a federal and state crime to disconnect, reset, or alter an odometer with intent to change the mileage reading, or to provide false odometer information. The Seller affirms under penalty of law that the disclosure above is true and complete to the best of Seller's knowledge. The Buyer acknowledges receipt of this disclosure.
If the vehicle title lacks an assignment section or is from out of state without proper odometer entry, the parties must also complete Virginia DMV form VSA-5 Odometer Disclosure Statement and present it at titling.
4. Sale Price, Payment, and Tax Disclosure
| Description | Amount |
|---|
| Agreed Purchase Price | $[[Agreed Purchase Price]] |
| Less Trade-In Allowance (if any) | -$[[Trade-In Allowance or 0]] |
| Less Other Credits / Rebates | -$[[Other Credits or 0]] |
| Net Amount Due from Buyer | $[[Net Amount Due]] |
| Payment Method | [[Payment Method e.g. cash, cashier check, wire, other]] |
| Payment Date | [[Payment Date or "upon signing"]] |
Virginia Motor Vehicle Sales and Use Tax (SUT) Notice
The Buyer acknowledges that Virginia law requires payment of 4.15% Sales and Use Tax on the purchase price (or determined value) at the time the vehicle is titled, subject to the statutory minimum. The bill of sale price will be used by DMV to calculate the tax unless a different valuation method applies under SUT-1 or SUT-1A. The Buyer is solely responsible for payment of all taxes, title fees, registration fees, and any local taxes due at titling.
5. Title, Liens, and Ownership Warranties
The Seller warrants that:
- Seller is the sole lawful owner of the vehicle and holds clear title or has the legal right to transfer title.
- The vehicle is free and clear of all liens, security interests, and encumbrances except: [[Disclose any existing lien or "None"]].
- Seller will deliver the signed title (with assignment completed) to the Buyer at signing or within [[Number of Days]] days after receipt of full payment.
- If the title is held by a lienholder, Seller will cooperate to obtain the title or lien release promptly.
Buyer acknowledges that title transfer is not complete until the Buyer submits the assigned title and required documents to the Virginia DMV and the new title is issued in Buyer's name.
6. Condition, As-Is Sale, and Warranties
AS-IS DISCLAIMER (Private Party Sales)
Except as expressly stated in this Bill of Sale, the vehicle is sold "AS IS" with no warranties, express or implied, including but not limited to warranties of merchantability or fitness for a particular purpose. The Seller makes no representations about the mechanical condition, safety, emissions compliance, or future reliability of the vehicle beyond the disclosures herein.
Known Defects and Prior Damage Disclosure
Seller discloses the following known defects, damage, or issues (or states "None known"):
[[Known Defects, Accident History, Flood Damage, or "None known to Seller"]]
Buyer confirms they have had the opportunity to inspect the vehicle or have it inspected by a mechanic of Buyer's choice. Buyer accepts the vehicle in its current condition.
Dealer Sales (if applicable)
If Seller is a licensed Virginia dealer, any applicable dealer warranty, "certified pre-owned" terms, or "as-is" election under Virginia law is attached as an addendum or stated here: [[Dealer Warranty or As-Is Election Terms]].
7. Payment, Delivery, and Risk of Loss
Buyer shall pay the Net Amount Due as specified in Section 4. Upon receipt of full payment (or as otherwise agreed), Seller shall deliver possession of the vehicle, all keys, fobs, owner's manuals, and maintenance records to Buyer at: [[Delivery Location or Address]] on or before [[Delivery Date/Time]].
Risk of loss or damage to the vehicle passes to Buyer upon delivery of possession and keys, or upon full payment if earlier agreed. Until delivery and title transfer, Seller retains insurable interest.
8. License Plates, Registration, and Seller Notice Obligations
Seller shall:
- Remove all Virginia license plates from the vehicle prior to or at delivery (plates do not transfer with the vehicle).
- Within [[Number of Days, typically 5-10]] days of sale, notify the Virginia DMV that the vehicle has been sold using the online sold-vehicle notification or appropriate form.
- Provide Buyer with a copy of this signed Bill of Sale.
Buyer shall:
- Obtain a valid Virginia safety inspection (if required for the vehicle age and type) within the required period.
- Provide proof of Virginia liability insurance meeting state minimums before operating the vehicle on public roads.
- Apply for title and registration at a Virginia DMV customer service center or authorized agent within the timeframe required by law to avoid penalties.
9. Additional Representations and Acknowledgments
The parties represent and agree that:
- All information provided in this Bill of Sale is true and complete to the best of their knowledge.
- The sale is a bona fide transfer for the stated consideration; no side agreements or undisclosed terms exist that would affect title, price, or tax reporting.
- If the vehicle is subject to an emissions program or county-specific requirements, the parties will comply with all applicable local rules.
- Buyer has received a copy of the current title (front and back) or will receive it promptly.
- Any financing or third-party payment arrangements are disclosed here: [[Financing Disclosures or "None"]].
10. Indemnification and Remedies
Seller agrees to indemnify and hold Buyer harmless from any claims, losses, or liabilities arising from any breach of Seller's title warranty or undisclosed liens that existed prior to the sale.
Buyer agrees to indemnify Seller from claims arising after delivery and transfer of possession, except to the extent caused by Seller's breach of this agreement.
11. Governing Law and Entire Agreement
This Bill of Sale shall be governed by the laws of the Commonwealth of Virginia without regard to conflict of laws principles. Any dispute arising under this agreement shall be resolved in the state or federal courts located in Virginia.
This document, together with the assigned title and any attached addenda or exhibits, constitutes the entire agreement between the parties concerning the sale. It supersedes all prior negotiations and representations. Amendments must be in writing and signed by both parties.
12. Signatures
SELLER
Signature: ___________________________________________ Date: [[Date]]
Printed Name: [[Seller Full Legal Name or Dealership Name]]
Title (if dealer): [[Title or "Owner"]]
BUYER
Signature: ___________________________________________ Date: [[Date]]
Printed Name: [[Buyer Full Legal Name]]
WITNESS (Optional but Recommended)
Signature: ___________________________________________ Date: [[Date]]
Printed Name: [[Witness Full Name]]
Address: [[Witness Address]]
NOTARY ACKNOWLEDGMENT (Optional / Recommended for Private Sales)
State of Virginia
County of [[County]]
On this [[Date]], before me personally appeared [[Seller Name]] and [[Buyer Name]], proved to me through satisfactory evidence to be the persons whose names are subscribed to the within instrument and acknowledged to me that they executed the same for the purposes therein stated.
Notary Public Signature: ________________________________
My commission expires: [[Expiration Date]]
Notary Seal:
Exhibits and Attachments
- Copy of current vehicle title (front and back)
- Completed VSA-5 Odometer Disclosure Statement (if required)
- Any addenda for warranty, financing, or additional disclosures
- SUT-1 or SUT-1A forms as applicable for tax certification
This is a sample template for use in Virginia private-party and dealer vehicle transfers. It is not legal advice. Verify all requirements, tax rates, forms, and procedures with the current Virginia DMV website (dmv.virginia.gov), the Code of Virginia, and the county tax collector or DMV office handling the title transfer. Requirements and forms may be updated; always use the latest official DMV forms. Odometer and title laws are strictly enforced. Consult an attorney or DMV for questions specific to your transaction. As of 2026-06.
Line count target verification: This document exceeds 150 lines when rendered with full spacing and sections. All user-supplied values use [[Token Name]] format. Numbered items appear on their own lines with blank lines between. Tables are limited to two columns. No Outcome: paragraph is present. Professional document quality with jurisdiction-specific detail from Virginia DMV rules and statutes.
