Section 1 - Party Identification
PENNSYLVANIA VEHICLE BILL OF SALE
Date of Sale: [[Date of Sale]]
SELLER
Name / Dealership Name: [[Seller Full Legal Name or Dealership Name]]
Dealer License Number (if dealer): [[Pennsylvania Dealer License Number - or "N/A - Private Sale"]]
Address: [[Seller Street Address]], [[Seller City]], Pennsylvania [[Seller ZIP Code]]
Phone: [[Seller Phone Number]]
Email: [[Seller Email Address]]
BUYER
Name: [[Buyer Full Legal Name]]
Address: [[Buyer Street Address]], [[Buyer City]], [[Buyer State]] [[Buyer ZIP Code]]
Phone: [[Buyer Phone Number]]
Email: [[Buyer Email Address]]
Driver's License / ID Number and State: [[Buyer DL/ID]] / [[State]]
Section 2 - Vehicle Description
| Field | Details |
|---|
| Year | [[Vehicle Year]] |
| Make | [[Vehicle Make]] |
| Model | [[Vehicle Model]] |
| Trim / Body Style | [[Vehicle Trim and Body Style]] |
| Exterior Color | [[Vehicle Exterior Color]] |
| VIN (17 Characters) | [[Vehicle Identification Number]] |
| Current Odometer Reading | [[Odometer Reading at Time of Sale]] miles |
| Title Number | [[Existing Title Number]] |
| Title-Issuing State | Pennsylvania |
Section 3 - Purchase Price and Payment Terms
Total Purchase Price: $[[Total Purchase Price]]
Deposit / Down Payment: $[[Deposit Amount]] received on [[Deposit Date]]
Balance Due: $[[Balance Due]] payable on or before [[Payment Due Date or "at delivery"]]
Payment Method: [[Cash / Wire Transfer / Certified Check / Dealer Financing / Third-Party Lender: [[Lender Name]]]]
Trade-In Vehicle (if any): [[Trade-In Year / Make / Model]] with allowance of $[[Trade-In Allowance]]. Outstanding lien payoff (if any): $[[Lien Payoff Amount]] to [[Lienholder Name]].
The seller acknowledges receipt of funds as stated and agrees that ownership and interest transfer upon full payment and delivery of clear title documentation.
Section 4 - Odometer Disclosure
Odometer Disclosure Statement
The odometer reading listed above is certified by the seller as follows (select one; both parties sign):
- [ ] I certify that the odometer reading reflects the actual mileage of the vehicle.
- [ ] I certify that the odometer reading reflects mileage in excess of its mechanical limits.
- [ ] I certify that the odometer reading is not the actual mileage - ODOMETER DISCREPANCY.
Seller(s) Printed Name: [[Seller Full Legal Name]]
Seller Signature: _______________________________ Date: [[Date]]
Buyer Printed Name: [[Buyer Full Legal Name]]
Buyer Signature: _______________________________ Date: [[Date]]
Compliance Note: This disclosure is made to satisfy federal requirements under 49 U.S.C. § 32705 and 49 C.F.R. Part 580. Pennsylvania applies federal thresholds for vehicles requiring disclosure. Exempt vehicles (typically older than 10 model years or specific classes) do not require odometer disclosure.
Section 5 - Warranty Status and As-Is Terms
The vehicle is transferred:
AS-IS, NO WARRANTY (check if applicable): [ ]
THE SELLER MAKES NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. THE BUYER ACCEPTS THE VEHICLE IN ITS CURRENT CONDITION AFTER HAVING THE OPPORTUNITY TO INSPECT.
Limited Warranty (if any): [[Describe any dealer or seller-provided limited warranty terms or "None - sold as-is."]]
Implied Warranty Disclaimer (13 Pa.C.S. § 2316): To the fullest extent permitted by Pennsylvania law, all implied warranties are excluded by this conspicuous written agreement.
Known Defects (Seller Disclosure):
- [[List known material defect or condition #1]]
- [[List known material defect or condition #2 or "No material defects known to seller beyond ordinary wear and tear."]]
Buyer acknowledges the disclosures and has been advised to obtain an independent pre-purchase inspection.
Section 6 - Title, Liens, and Ownership
The seller represents and warrants that:
- Seller is the lawful owner or has authority to transfer the vehicle.
- The vehicle is free and clear of all liens, security interests, and encumbrances except: [[None or list lienholder, amount, and payoff status]].
- Seller will deliver signed title, lien releases, or other documents necessary for the buyer to obtain a Pennsylvania certificate of title.
- Any trade-in payoff will be handled as disclosed.
Buyer understands that PennDOT will not issue clean title until all prior interests are released and proper documentation is submitted with the title application.
Section 7 - Delivery and Acceptance
The vehicle, all keys, key fobs, owner's manuals, and maintenance records listed below will be delivered on [[Delivery Date]] at [[Delivery Location]]:
- [[Keys / Fobs / Records Delivered]]
Buyer has inspected the vehicle (or waived the right to inspect) and accepts delivery in its current condition subject to the terms of this Bill of Sale.
Section 8 - Buyer Acknowledgments
By signing, the buyer acknowledges and agrees:
- The buyer has read this entire Bill of Sale.
- The buyer has had the opportunity to inspect the vehicle or obtain a professional inspection.
- The vehicle is accepted "AS IS" with no warranty unless a limited warranty is expressly stated above.
- The buyer is responsible for all PennDOT title, registration, emissions, and inspection requirements in the county of residence.
- The buyer has received a copy of this signed Bill of Sale.
Section 9 - Signatures
SELLER
Signature: ________________________________
Printed Name: [[Seller Full Legal Name]]
Date: [[Date]]
BUYER
Signature: ________________________________
Printed Name: [[Buyer Full Legal Name]]
Date: [[Date]]
Notary Acknowledgment (Recommended)
Commonwealth of Pennsylvania
County of [[County Name]]
On this [[Day]] day of [[Month]], [[Year]], before me personally appeared [[Seller Full Legal Name]] and [[Buyer Full Legal Name]], known to me (or proved to me on the basis of satisfactory evidence) to be the persons whose names are subscribed to the within instrument and acknowledged to me that they executed the same for the purposes therein stated.
Notary Public Signature: _______________________________
Printed Name: [[Notary Full Name]]
My Commission Expires: [[Notary Commission Expiration]]
(Seal)
Section 10 - Pennsylvania Titling and Legal Notes
- Use this Bill of Sale together with PennDOT title application forms (MV-1 or current equivalent) and required odometer disclosure.
- The buyer must title and register the vehicle promptly to avoid penalties and to operate legally.
- Private-party sales in Pennsylvania do not require collection of state sales tax by the seller; applicable registration and title fees are paid by the buyer at titling.
- If the seller is not listed on the current title, additional releases or prior bills of sale may be required by PennDOT.
- Dealers must also comply with any applicable FTC Buyers Guide and state advertising rules.
- This document is a template. Always confirm the latest PennDOT requirements, forms, and fees at the time of the transaction, as rules and procedures are subject to change.
> ⚠️ Template - not professional (legal/financial/medical) advice. This document is a general template for informational purposes only. Title transfer, odometer, and registration requirements change. Verify current procedures and forms directly with PennDOT and consult a licensed Pennsylvania attorney for complex transactions. Sources verified as of June 2026: PennDOT vehicle titling guidance; 75 Pa.C.S.; 13 Pa.C.S. § 2316; 49 U.S.C. § 32705; 49 C.F.R. Part 580.
End of Pennsylvania Vehicle Bill of Sale
