Section 1 - Party Identification
ILLINOIS VEHICLE BILL OF SALE
Date of Sale: [[Date of Sale]]
SELLER (Dealer or Private Party)
Name / Dealership Name: [[Seller Full Legal Name or Dealership Name]]
Dealer License Number (if dealer): [[Illinois Dealer License Number - or "N/A - Private Sale"]]
Address: [[Seller Street Address]], [[Seller City]], Illinois [[Seller ZIP Code]]
Phone: [[Seller Phone Number]]
Email: [[Seller Email Address]]
BUYER
Name: [[Buyer Full Legal Name]]
Address: [[Buyer Street Address]], [[Buyer City]], [[Buyer State]] [[Buyer ZIP Code]]
Phone: [[Buyer Phone Number]]
Email: [[Buyer Email Address]]
Driver's License Number / State: [[Buyer Driver's License Number]] / [[Issuing State]]
Section 2 - Vehicle Description
| Field | Details |
|---|
| Year | [[Vehicle Year]] |
| Make | [[Vehicle Make]] |
| Model | [[Vehicle Model]] |
| Trim / Body Style | [[Vehicle Trim and Body Style]] |
| Exterior Color | [[Vehicle Exterior Color]] |
| VIN (17 Characters) | [[Vehicle Identification Number]] |
| License Plate (if transferring) | [[Current License Plate Number - or "N/A"]] |
| Current Odometer Reading | [[Odometer Reading at Time of Sale]] miles |
| Title Number | [[Existing Title Number]] |
| Title-Issuing State | [[Title-Issuing State]] |
Section 3 - Sale Price and Payment
| Item | Amount |
|---|
| Agreed Sale Price | $[[Agreed Sale Price]] |
| Trade-In Vehicle Allowance (if applicable) | - $[[Trade-In Allowance - or "0.00"]] |
| Dealer Documentation / Preparation Fee (if dealer) | $[[Dealer Doc Fee Amount - or "N/A"]] |
| Other Fees / Charges | $[[Other Fees and Description - or "0.00"]] |
| Total Amount Due | $[[Total Amount Due]] |
| Less: Deposit Paid | - $[[Deposit Amount - or "0.00"]] |
| Balance Due at Transfer | $[[Balance Due at Transfer]] |
> Note on Illinois Motor Vehicle Sales Tax: Illinois imposes a use tax reported on Form RUT-50 (Private Party Vehicle Use Tax) - a flat amount based on the vehicle's model year for purchase prices under $15,000, or tax on the actual purchase price for $15,000 and above. Sales tax is collected at the time of title transfer and registration - not by the seller. Verify the total rate applicable to your jurisdiction at tax.illinois.gov.
Payment Method:
- [ ] Cash / Certified Funds - Full balance of $[[Total Amount Due]] due at time of delivery.
- [ ] Personal Check - Title will not be delivered until check clears.
- [ ] Wire Transfer - Buyer to initiate wire per [[Seller Wire Transfer Instructions]].
- [ ] Other: [[Describe Payment Method]]
Section 4 - Federal Odometer Disclosure
> Federal Odometer Act (49 U.S.C. § 32705; 49 C.F.R. Part 580): Federal law requires the seller to disclose the vehicle's mileage upon transfer of ownership. Providing a false statement may result in civil fines up to $10,000 per violation and/or criminal imprisonment.
Vehicle Identification Number (VIN): [[Vehicle Identification Number]]
Odometer Reading at Time of Transfer: [[Odometer Reading at Transfer]] miles
The seller certifies that to the best of their knowledge the odometer reading reflects:
- [ ] The actual mileage of the vehicle.
- [ ] Mileage EXCEEDS mechanical limits - The odometer is NOT the actual mileage. WARNING: Odometer has rolled over.
- [ ] Odometer reading is NOT the actual mileage - WARNING: Odometer discrepancy.
> Exemptions (49 C.F.R. § 580.17): Vehicles with a Gross Vehicle Weight Rating (GVWR) over 16,000 lbs, vehicles 20 or more model years old as of the calendar year of transfer (2021 federal rule update), new vehicles prior to first retail sale, and certain other transfers are exempt.
Seller Certification:
I, [[Seller Full Legal Name]], certify under penalty of law that the odometer reading stated above is accurate to the best of my knowledge.
Seller Signature: ___________________________ Date: [[Date of Seller Odometer Certification]]
Buyer Acknowledgment:
I, [[Buyer Full Legal Name]], have read and acknowledge the odometer disclosure above.
Buyer Signature: ___________________________ Date: [[Date of Buyer Odometer Acknowledgment]]
Section 5 - Warranty / As-Is Status
Select one - this selection is binding:
Option A - As-Is / No Warranty
AS IS - NO WARRANTY
> The vehicle is sold AS IS with no warranty, express or implied. The seller makes no representation regarding the vehicle's condition, fitness, or merchantability. All implied warranties are disclaimed to the fullest extent permitted by Illinois law. The buyer assumes full responsibility for all repair costs from the moment of delivery.
[ ] Buyer initials confirming As-Is purchase: ______ / ______
Option B - Limited Warranty
The vehicle is sold with the following limited warranty:
| Warranty Component | Coverage Period | Coverage Details |
|---|
| Powertrain (Engine, Transmission) | [[Powertrain Warranty Period]] | [[Powertrain Coverage Details]] |
| Other Components | [[Other Coverage Period]] | [[Other Coverage Details]] |
Deductible per repair visit: $[[Warranty Deductible]]
Section 6 - Lien and Title Status
The seller represents and warrants that:
- Seller has legal title to the vehicle and the legal authority to transfer it to the buyer.
- The vehicle is free and clear of all liens, encumbrances, and security interests except as disclosed below:
Existing Lien Holder (if any): [[Lien Holder Name - or "None"]]
Estimated Payoff Amount: $[[Payoff Amount - or "N/A"]]
Seller agrees to: [ ] Pay off lien in full prior to delivery and deliver a clear title. / [ ] Provide lien-release documentation at closing.
- Seller discloses the following known material defects: [[Known Defects - or "None known to seller"]]
- Seller discloses the following accident, flood, fire, or salvage history: [[Accident or Damage History - or "None known to seller"]]
Section 7 - Illinois Title Transfer Steps
After this bill of sale is executed, the following steps apply to complete the transfer:
- Seller signs the back of the title. The seller must sign and date the assignment section on the back of the Illinois (or out-of-state) certificate of title and complete the odometer disclosure on the title document.
- Buyer presents documents to the Secretary of State vehicle services office. Bring the signed title, this bill of sale, a valid government-issued photo ID, and proof of Illinois liability insurance.
- Pay Illinois sales/use tax and fees. Illinois imposes a use tax reported on Form RUT-50 (Private Party Vehicle Use Tax) - a flat amount based on the vehicle's model year for purchase prices under $15,000, or tax on the actual purchase price for $15,000 and above, plus the Illinois title fee (currently $165.00) and registration fees based on vehicle class.
- Meet the transfer deadline. Illinois requires the buyer to complete title transfer within 20 days of the sale (625 ILCS 5/3-114). Form RUT-50 and any tax due must also be filed within 30 days of the purchase date regardless of whether the title application is complete - Illinois assesses separate penalty and interest for a late RUT-50 even if the title itself is filed on time.
- Receive new Illinois title and registration. The Secretary of State vehicle services office processes the transfer and issues a new Illinois certificate of title in the buyer's name, along with registration and license plates.
- Lien notation (if financed). If the buyer is financing the purchase, the lender's name and address must be listed on the title application as the first lienholder. The lender holds the title until the loan is satisfied.
> Fees and procedures are current as of June 2026. Verify current figures at tax.illinois.gov.
Section 8 - Buyer Acknowledgment
By signing below, the buyer acknowledges:
- Buyer has had the opportunity to inspect the vehicle and arrange an independent pre-purchase inspection.
- Buyer has received a signed copy of this bill of sale, the signed title (or understands title will be mailed within the timeframe required by Illinois law), and all other documents checked below:
- [ ] Signed copy of this Bill of Sale
- [ ] Signed Vehicle Title (reverse assignment completed)
- [ ] Federal Odometer Disclosure (if not incorporated above)
- [ ] As-Is Disclosure / FTC Buyers Guide (if purchased from a dealer)
- [ ] Extended Warranty / Service Contract (if purchased)
Section 9 - Signature Block
By signing below, both parties acknowledge they have read, understood, and agree to all terms of this Illinois Vehicle Bill of Sale.
SELLER
Signature: ___________________________ Date: [[Date Seller Signs]]
Printed Name: [[Seller Full Legal Name]]
Title (if dealer): [[Seller Title - or "N/A"]]
Dealer License # (if applicable): [[Illinois Dealer License Number - or "N/A"]]
BUYER
Signature: ___________________________ Date: [[Date Buyer Signs]]
Printed Name: [[Buyer Full Legal Name]]
Address: [[Buyer Street Address]], [[Buyer City]], [[Buyer State]] [[Buyer ZIP Code]]
Driver's License #: [[Buyer Driver's License Number]] / [[Issuing State]]
Section 10 - Notary Acknowledgment
Notarization is not required by Illinois law for this document, but is recommended for private-party transactions to reduce dispute risk.
State of Illinois
County of [[County Name]]
On this [[Day]] day of [[Month]], [[Year]], before me personally appeared [[Seller Full Legal Name]] and [[Buyer Full Legal Name]], known to me to be the persons whose names are subscribed to the foregoing instrument, and acknowledged that they executed the same for the purposes therein contained.
Notary Public Signature: ___________________________
Notary Printed Name: [[Notary Full Name]]
My Commission Expires: [[Notary Commission Expiration Date]]
Notary Seal:
> ⚠️ Template example - not professional (legal/financial/medical) advice. This document is a general template for informational purposes only. Illinois statutes, tax rates, title fees, and agency requirements change frequently - verify all figures against current Illinois law and Illinois Secretary of State (ilsos.gov) before use. Sources verified as of June 2026: 49 U.S.C. § 32705; 49 C.F.R. Part 580; 35 ILCS 105 (RUT-50); 625 ILCS 5/3-114; Illinois Department of Revenue and Office of the Secretary of State.
