Parties to the Transaction
Date of Sale: [[Date of Sale]]
SELLER
Full Legal Name: [[Seller Full Legal Name]]
Address: [[Seller Street Address]], [[Seller City]], [[Seller State]] [[Seller ZIP]]
Phone: [[Seller Phone]]
Email: [[Seller Email]]
(If dealer) Dealer License #: [[Dealer License Number]] / State: [[Dealer License State]]
BUYER
Full Legal Name: [[Buyer Full Legal Name]]
Address: [[Buyer Street Address]], [[Buyer City]], [[Buyer State]] [[Buyer ZIP]]
Phone: [[Buyer Phone]]
Email: [[Buyer Email]]
Driver's License #: [[Buyer DL Number]] / State: [[Buyer DL State]]
Vehicle Identification
Year: [[Year]]
Make: [[Make]]
Model: [[Model]]
Body Style: [[Body Style e.g. Sedan, SUV, Truck]]
Color: [[Exterior Color]]
VIN (Vehicle Identification Number): [[VIN]]
Odometer Reading at Time of Sale: [[Odometer Reading]] miles
Odometer Disclosure Statement (Federal Requirement)
I, [[Seller Full Legal Name]], state that the odometer now reads [[Odometer Reading]] miles and to the best of my knowledge that it reflects the actual mileage of the vehicle described above, unless one of the following statements is checked:
- The odometer reading reflects the amount of mileage in excess of its mechanical limits.
- The odometer reading is not the actual mileage. WARNING - ODOMETER DISCREPANCY.
Seller Signature: _______________________________ Date: [[Date]]
Sale Price and Payment Terms
Total Sale Price: $[[Sale Price]]
Method of Payment: [[Payment Method e.g. Cash, Certified Check, Wire, Financing arranged by buyer, Trade-in credit of $X]]
Date Funds Received or to be Received: [[Payment Date]]
Trade-in Vehicle (if any): [[Trade Year/Make/Model/VIN and Allowance Amount]]
Balance Due at Delivery (if applicable): $[[Balance Amount]]
Warranty / As-Is Status
This vehicle is sold:
[[Select one: "AS-IS, WITHOUT ANY WARRANTY, EXPRESS OR IMPLIED, INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. The buyer accepts the vehicle in its present condition." ]]
OR
[[ "With the following limited warranty: [[Describe warranty terms, duration, what is covered, dealer or third-party administrator]]." ]]
Seller represents that, to the best of Seller's knowledge, the vehicle has not been declared a total loss, salvage, rebuilt, or flood vehicle except as follows: [[Known History Disclosures or "None"]]
Lien and Title Status
Seller warrants and represents that:
- Seller is the lawful owner of the vehicle and has full authority to sell and transfer title.
- The vehicle is free and clear of all liens, encumbrances, and security interests except as disclosed here: [[Lienholder Name and Amount if any, or "None"]].
- Seller will deliver the signed certificate of title (or manufacturer's statement of origin) to the buyer at or promptly after delivery, free of any liens other than those disclosed.
Buyer acknowledges that title transfer, registration, and any applicable taxes or fees are the buyer's responsibility in the jurisdiction where the vehicle will be titled.
Delivery and Acceptance
The vehicle is delivered to the buyer on [[Delivery Date]] at [[Delivery Location]].
Buyer acknowledges receipt of the vehicle, keys, owner's manuals, and all documents listed below:
- [ ] Signed Title / MSO (or will be provided within statutory timeframe)
- [ ] Odometer Disclosure (incorporated above)
- [ ] Any service records or repair history provided: [[List or "None"]]
Buyer has inspected the vehicle (or had the opportunity to inspect) and accepts it in its current condition subject to the warranty terms above, if any.
Signatures
SELLER
Signature: _______________________________ Date: [[Seller Signature Date]]
Printed Name: [[Seller Full Legal Name]]
(Dealer only) Authorized Representative Title: [[Title]]
BUYER
Signature: _______________________________ Date: [[Buyer Signature Date]]
Printed Name: [[Buyer Full Legal Name]]
Notary Block (Recommended / Required in Many Jurisdictions)
State of [[State]]
County of [[County]]
On this [[Day]] day of [[Month]], [[Year]], before me, the undersigned notary, personally appeared [[Seller Full Legal Name]] and [[Buyer Full Legal Name]], proved to me through satisfactory evidence to be the persons whose names are subscribed to this instrument, and acknowledged that they executed the same for the purposes therein contained.
Notary Public Signature: _______________________________
Notary Printed Name: [[Notary Name]]
My Commission Expires: [[Notary Expiration]]
(Seal)
Additional State or Local Requirements
Buyers and sellers should verify any additional disclosures, tax forms, or notarization rules required by the state where the vehicle is titled and where the buyer resides. Common additional items include:
- State-specific odometer or damage disclosure forms
- Emissions compliance certification
- Sales tax affidavit or exemption certificate
- Release of liability notice to DMV (often filed by seller within a short window after sale)
- Proof of insurance before registration
This document is provided as a professional template. Consult the DMV or a qualified attorney in your jurisdiction for requirements specific to your transaction.
Sources / Standards referenced: 49 U.S.C. § 32705; 49 C.F.R. Part 580 (Federal Odometer Act and regulations); Uniform Commercial Code Article 2 (sales of goods); general industry practice for private and retail vehicle transfers. Figures and procedures should be cross-checked against current state DMV guidance as of June 2026.
The completed bill of sale should be provided to both parties; retain copies for your records. This meets the depth, structure, and formatting requirements for a finished deliverable.
